Dear
Exhibitors
and
Sponsors:
We
are
excited
to
invite
you
to
sponsor
and
exhibit
at
the
41st
SSP
Annual
Meeting
at
the
Marriott
Marquis
San
Diego
Marina,
May
29
–
May
31,
2019.
The
SSP
Annual
Meeting
typically
has
850-950
attendees.
Exhibitors
and
sponsors
can
make
valuable
contacts
with
our
highly
engaged
membership.
This
brochure
outlines
the
many
opportunities
you
have
to
reach
this
important
market,
including
exhibits,
sponsorships,
advertising,
and
media
distributions.
Sponsor
or
Exhibit
at
the
SSP
41st
Annual
Meeting
•
Share
your
latest
products
and
services
in
an
energized
and
focused
setting.
•
Take
advantage
of
traffic
builders,
including
advertising
in
the
onsite
program
and
having
your
brochure
included
in
the
attendee’s
registration
packets.
(Separate
fees
apply.)
•
Network
with
your
colleagues
and
industry
professionals.
•
Enjoy
multimedia
exposure
through
the
printed
program,
SSP
website
and
promotional
materials.
Whether
your
company
sells
products
or
a
service,
the
SSP
41st
Annual
Meeting
is
the
place
to
be!
We
hope
to
see
you
in
San
Diego!
About
the
SSP
Annual
Meeting
The
SSP
Annual
Meeting
is
the
focal
point
for
those
engaged
in
scholarly
communication.
By
bringing
professionals
together
in
an
open
exchange
of
new
ideas
in
scholarship,
skills
and
technology,
the
meeting
provides
the
highest
standard
in
professional
communication.
The
Annual
Meeting
offers
the
exhibitor
the
opportunity
to
showcase
their
products
and
services
to
a
key
market.
Our
Attendees
Attendees
at
the
SSP
Annual
Meeting
include
professionals
in
the
various
sectors
concerned
with
scholarly
publishing.
All
sectors,
including
publishers,
technology
providers,
scholars,
librarians,
database
producers
and
other
stakeholders
are
represented.
Each
attendee
comes
to
the
meeting
seeking
new
innovations
in
product
and
service
development.
Accommodations
The
meeting
will
be
held
at
the
Marriott
Marquis
San
Diego
Marina.
A
special
rate
of
$265
single/double
(plus
applicable
taxes)
has
been
arranged.
Reserve
your
room
by
calling
+1-800-228-9290
and
reference
SSP
to
receive
the
discounted
rate.
The
reservation
cut-off
date
is
May
6
at
5
pm
ET
;
thereafter
the
hotel
will
accept
reservations
on
a
space
available
basis.
Exhibitors
are
encouraged
to
stay
at
the
conference
hotel.
Table
of
Contents
Exhibits
...........................................................................................................................................
2
Sponsorship
Opportunities
......................................................................................................
3
Advertising
....................................................................................................................................
5
Conference
Floorplan
...............................................................................................................
6
Exhibitor,
Sponsor
&
Advertising
Contract
..........................................................................
7
Exhibitor
Information
...............................................................................................................
10
Exhibitor
Rules
&
Regulations
.................................................................................................
11
Page
2
The
Exhibitors
Marketplace
will
be
located
in
the
Pacific
Ballroom
at
the
Marriott
Marquis
San
Diego
Marina.
The
Exhibitors
Marketplace
will
host
all
breaks,
breakfasts,
and
the
receptions.
Each
exhibit
booth
and
table
top
includes
one
exhibitor
registration
which
includes
access
to
all
sessions
(excluding
pre-meeting
seminars).
Additional
booth
representative
registration
fees
are
$450
per
person
(includes
access
to
all
sessions
except
pre-meeting
seminars).
Limit
three
additional
registrations
per
booth
or
table
top
space.
Page
3
Exhibit
at
SSP
Exhibit
Booth
includes
(8’x10’):
•
8’
high
back
wall
and
3’
high
side
drape
•
One
6’
x
30”
draped
table
•
Two
side
chairs
•
One
waste
basket
•
One
7”
x
44”
booth
identification
sign
•
Early
access
to
mobile
app
to
set
appointments
with
meeting
attendees
•
Lead
retrieval
capability
through
the
mobile
app
•
One
full
meeting
registration
(excludes
pre-meeting
seminars)
Table
Top
Includes:
•
One
6’x30”
draped
table
•
Two
Side
chairs
•
One
waste
basket
•
One
7”
x
44”
booth
identification
sign
•
Early
access
to
mobile
app
to
set
appointments
with
meeting
attendees
•
Lead
retrieval
capability
through
the
mobile
app
•
One
full
meeting
registration
(excludes
pre-meeting
seminars)
The
exhibit
hall
is
carpeted.
The
show
colors
will
be
indicated
in
the
decorator
kit
that
will
be
sent
to
you
at
a
later
date.
PLEASE
NOTE:
To
maintain
uniformity
and
to
prevent
obstruction
of
the
view
of
adjoining
booths,
displays
must
NOT
be
higher
than
8’
in
the
back
and
4’
high
along
dividers
and
aisles.
No
walls,
partitions,
decorations
or
any
other
obstructions
may
be
erected
which
in
any
way
interfere
with
the
view
of
any
other
exhibit.
Exhibitors
desiring
to
use
materials
other
than
standard
booth
equipment
or
any
signs,
decorations,
or
arrangements
of
display
materials
conflicting
in
any
way
with
these
above
regulations
must
submit
a
detailed
sketch
or
a
proposed
layout
by
email
at
least
60
days
prior
to
the
opening
of
the
exhibit,
and
must
receive
written
approval
from
the
meeting
manager.
Exhibit
Booth
and
Table
Top
Fees:
(Please
see
exhibit
hall
map
for
Tier
A/B
and
table
top
locations)
EARLY
BIRD
RATES
ON
OR
BEFORE
JANUARY
11,
2019:
Organizational
Non-Organizational
Member
Rate:
Member
Rate:
Tier
A:
................
$2,295
Tier
A:
...............
$2,720
Tier
B:
..............
$2,095
Tier
B:
..............
$2,490
Tabletop:
..........
$1,275
Tabletop:
........
$1,500
RATES
AFTER
JANUARY
11,
2019:
Organizational
Non-Organizational
Member
Rate:
Member
Rate:
Tier
A:
................
$2,395
Tier
A:
...............
$2,825
Tier
B:
................
$2,195
Tier
B:
...............
$2,595
Tabletop:
..........
$1,375
Tabletop:
........
$1,600
Early
Bird
Deadline
and
Payment
Information
The
exhibitor
early
bird
deadline
is
January
11,
2019.
We
anticipate
selling
out.
Reserve
your
booth
early,
so
your
company
information
can
be
included
in
all
the
marketing
materials!
No
applications
will
be
accepted
or
processed
before
the
early
bird
deadline
without
receipt
of
payment
in
full.
All
booths
and
table
tops
secured
after
the
early
bird
deadline
require
payment
in
full.
Payments
by
check
should
be
made
payable
to
SSP
and
forwarded
to
SSP,
Attn:
Exhibits,
1120
Route
73,
Suite
200,
Mount
Laurel,
NJ
08054.
Wednesday,
May
29
Set
Up
..........................................................................
Noon
to
5:00
pm
Exhibitors
Marketplace
Opens
..............................................
5:30
pm
Exclusive
Exhibit
Hours
/Reception
.......................
5:30
to
7:00
pm
Thursday,
May
30
Exhibits
Open
.......................................................
7:30
am
to
7:00
pm
Exclusive
Exhibit
Hours
....
7:30
to
8:45
am
and
10:15
to
10:45
am
Awards
Luncheon
(Exhibits
Open)
........................
12:15
to
2:00
pm
Exclusive
Exhibit
Hours
.....
3:30
to
4:00
pm
and
6:00
to
7:30
pm
Friday,
May
31
Exhibits
Open
........................................................
7:30
am
to
1:30
pm
Exclusive
Exhibit
Hours
......
7:30
to
8:45
am
and
10:30
to
11:15
am
Prize
Drawing
...........................................................................
10:30
am
Networking
Luncheon
and
Exclusive
Exhibit
Hours...........................................
12:15
to
1:45
pm
Dismantle
.....................................................................
1:30
to
3:00
pm
This
schedule
is
preliminary
and
subject
to
change.
Exhibitors
will
be
notified
of
changes
by
email.
Exhibit
Hours
Page
5
Sponsorship
Opportunities
continued
Branded
Items
Put
your
brand
or
logo
in
all
attendees
hands
at
the
Annual
Meeting
by
sponsoring
a
branded
item.
•
Lanyard
.................................................................................
$5,000
•
Tote
Bag
.................................................................................
$4,000
•
Key
Cards
...............................................................................
$3,500
•
Water
Bottle
...........................................................................
$2,500
•
Hangover
Kit...........................................................................
$1,500
•
Notepad
or
Padfolio
............................................................
$1,500
•
USB
Drives
..............................................................................
$1,000
•
Portable
Chargers
...............................................................
$1,000
•
Pen
............................................................................................
$1,000
*All
branded
items
will
be
produced
and
delivered
by
the
sponsor
to
the
meeting
location.
SSP
reserves
the
right
for
final
approval
prior
to
production.
Contact
partnerships@sspnet.org
for
further
details.
Custom
Support
Opportunities
are
Available!
Work
directly
with
SSP
to
create
a
customized
sponsorship
opportunity.
Email
partnerships@sspnet.org
to
design
a
sponsorship
package
that
meets
your
organization’s
unique
needs.
Examples
of
past
custom
sponsorships
include:
step
and
repeat
banners,
a
fun
run
and
photo
booths.
Sponsorship
and
advertising
packages
must
be
secured
by
February
1,
2019
in
order
to
earn
Priority
Points
toward
your
2019
booth
assignment.
Page
6
Annual
Meeting
Advertising
Onsite
Program
Advertising
SSP
offers
four-color
advertising
in
the
meeting
program
given
to
every
attendee
at
the
Annual
Meeting.
SSP
reserves
the
right
to
accept,
reject,
delete
or
reword
advertising.
The
deadline
to
submit
ad
materials
for
the
meeting
program
is
April
2,
2019.
We
can
accept
your
ad
as
an
electronic
file,
TIFF
or
PDF.
Print
ads
must
be
at
least
300
dpi
high-resolution
files.
Please
call
if
your
ad
is
in
a
different
format
than
listed
above.
DEADLINE:
We
must
receive
your
ad
materials
no
later
than
April
2,
2019.
SSP
offers
a
number
of
opportunities
to
expand
your
presence
at
the
Annual
Meeting.
To
place
an
ad
in
the
SSP
Annual
Meeting
onsite
program,
a
web
banner
ad
on
the
meeting
website
or
a
mobile
app
push
notification,
please
complete
the
ad
order
section
on
the
advertising
form.
Four-Color
Print
Ads
PREMIUM
POSITIONS
Inside
Front
Cover
..........................................................................
$900
5”
wide
x
8”
tall
(no
bleed)
OR
6”
wide
x
9”
tall
plus
1/4”
bleed
added
on
all
sides
(full
bleed)
Inside
Back
Cover
...........................................................................
$900
5”
wide
x
8”
tall
(no
bleed)
OR
6”
wide
x
9”
tall
plus
1/4”
bleed
added
on
all
sides
(full
bleed)
Full
Page
............................................................................................
$725
5”
wide
x
8”
tall
(no
bleed)
OR
6”
wide
x
9”
tall
plus
1/4”
bleed
added
on
all
sides
(full
bleed)
Half
Page
...........................................................................................
$575
5”
wide
x
3.75”
tall
(no
bleed)
Media
Insert
SSP
will
place
your
brochure,
pamphlet
or
flyer
in
each
registration
packet.
All
materials
must
be
pre-approved
by
SSP.
Exhibitors
are
responsible
for
any
shipping
and
handling
charges
associated
with
these
pieces.
Unused
materials
cannot
be
returned.
Media
Insert
Fees
.........................................................................
$500
per
insert
Web
Banner
Ads
and
Mobile
Banner
ad
for
1
month
on
the
Annual
Meeting
landing
page
.................................................
$500
Please
provide
your
banner
ad
in
all
3
of
the
following
sizes
for
optimum
viewing
on
all
devices:
300x250,
468x60
and
728x90
Push
notifications
through
the
mobile
app
..........................
$100
Page
8
Exhibitor,
Sponsor
&
Advertising
Contract
Society
for
Scholarly
Publishing
|
41st
Annual
Conference
Marriott
Marquis
San
Diego
Marina
|
May
29
–
May
31,
2019
|
Early
Bird
Deadline:
January
11,
2019
Company
Name:
_______________________________________________________________________________________________________________________________________________
Primary
Contact:_________________________________________________________________________
Title:
_______________________________________________________________
Address:
__________________________________________________________________________________________________________________________________________________________
City,
State,
Zip:
__________________________________________________________________________________________________________________________________________________
Phone:
____________________________________________________________________________________________________________________________________________________________
Email:
____________________________________________
Website/URL:
_____________________________________________________________________________________________
Please
list
your
company
name,
address,
phone,
and
website
as
you
wish
them
to
appear
in
official
programs
and
on
the
SSP
website.
This
exhibit
contract
includes
one
exhibitor
pass
for
each
paid
booth.
Badges
for
additional
representatives
may
be
purchased
in
advance
or
onsite
at
registration
for
$450
per
person.
Meals
and
access
to
the
conference
are
included
in
this
price.
Limit
three
additional
reps
per
booth.
You
will
be
sent
a
link
to
register
your
exhibit
representatives
online
after
booth
assignments
are
complete.
AGREEMENT:
In
signing
this
application,
I
agree
to
conform
to
the
Society
for
Scholarly
Publishing’s
exhibit
regulations
for
the
2019
Annual
Meeting,
which
are
hereby
made
a
part
of
this
application.
I
also
agree
that
I
understand
the
SSP
point
system
and
booth
placement
policy
and
that
SSP
reserves
the
right
to
assign
booths
in
the
best
interest
of
the
2019
Annual
Meeting.
Signature
________________________________________________________________________________________________________________________________________________________
APPLICATION
DEADLINE:
To
reserve
your
exhibit
space
and/or
sponsorship,
please
submit
application
and
payment
no
later
than
February
27,
2019.
In
the
event
of
two
or
more
exhibitors
requesting
same
preference
for
booth
location
the
exhibitor
with
the
most
Priority
Points
accumulated
will
receive
their
preference.
Please
see
point
system
as
detailed
on
page
10.
Booth
Selection:
Member
Non-Member
|
Tier
A
Tier
B
Tabletop
Booth
Location
Request:
Please
locate
us
near…
We
prefer
to
be
located
NEAR
one
of
the
following
organizations
(specific
names,
not
type
of
businesses):
1.
_______________________________________________________________________________
2.
______________________________________________________________________________
3.
______________________________________________________________________________
Do
not
locate
us
near…
“Located
away”
means
not
directly
next
to
or
across
the
aisle.
We
prefer
to
be
located
away
from
the
following
competing
organizations
(specific
names,
not
type
of
businesses):
1.
_______________________________________________________________________________
2.
______________________________________________________________________________
3.
______________________________________________________________________________
YES,
we
will
participate
in
the
prize
drawing.
Please
provide
a
brief
description
of
the
item
(10
words)
to
be
included
in
the
promotional
emails
and
the
onsite
program:
_____________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________________________________
_______
#
of
exhibit
spaces
ordered
1st
choice
_______
2nd
choice
_______
3rd
choice
_______
4th
choice
_______
Page
9
Exhibitor,
Sponsor
&
Advertising
Contract
continued
DIAMOND
SPONSOR
Wifi
.....................................................
$8,500
Keynote
.............................................
$8,500
Awards
Luncheon
.........................
$8,500
PLATINUM
SPONSOR
Mobile
App
......................................
$6,500
Professional
Headshot
Studio
....
$6,500
Evening
Reception
.........................
$6,500
Refresh
and
Recharge
Lounge
......
$6,500
SSP
Virtual
Assistant
...........................
$6,500
GOLD
SPONSOR
Morning
Coffee
Break
on
Thursday
..........................................
$4,500
Afternoon
Coffee
Break
on
Thursday
..........................................
$4,500
Morning
Coffee
Break
on
Friday
................................................
$4,500
FELLOWSHIP
PROGRAM
PARTNER
..........................................
$2,500
INDUSTRY
PARTNER
........
Up
to
$2,000
BRANDED
ITEMS
Lanyard
............................................
$5,000
Tote
Bag
...........................................
$4,000
Key
Cards
..........................................
$3,500
Water
Bottle
......................................
$2,500
Hangover
Kit
.....................................
$1,500
Notepad
or
Padfolio
.......................
$1,500
USB
Drive
...........................................
$1,000
Portable
Charger
............................
$1,000
Pen
......................................................
$1,000
Advertising
Opportunities
Ad
materials
deadline
is
April
2,
2019.
SSP
reserves
the
right
to
accept,
reject,
delete
or
reword
advertising.
FOUR-COLOR
PRINT
ADS
Inside
Front
Cover
.........................................................................
$900
5”
wide
x
8”
tall
(no
bleed)
OR
6”
wide
x
9”
tall
plus
1/4”
bleed
added
on
all
sides
(full
bleed)
Inside
Back
Cover
..........................................................................
$900
5”
wide
x
8”
tall
(no
bleed)
OR
6”
wide
x
9”
tall
plus
1/4”
bleed
added
on
all
sides
(full
bleed)
Full
Page
..........................................................................................
$725
5”
wide
x
8”
tall
(no
bleed)
OR
6”
wide
x
9”
tall
plus
1/4”
bleed
added
on
all
sides
(full
bleed)
Inside
One-Half
Page
...................................................................
$575
5”
wide
x
3.75”
tall
(no
bleed)
WEBSITE/MOBILE
Web
Banner
...................................................................................
$500
Push
Notifications
..........................................................................
$100
MEDIA
DISTRIBUTION
Registration
Packet
Insert
..........................................................
$500
SSP
reserves
the
right
to
accept
or
reject
materials
and
issue
a
refund
of
the
sample
if
rejected.
Fee
Summary
Exhibit
Booth(s):
$
________________
Additional
exhibitor
passes
can
be
purchased
after
exhibit
space
assignment
for
$450
each,
limit
to
three
additional
rep
passes.)
Sponsorship:
$
________________
Advertising:
$
________________
Media
Distribution:
$
________________
Total
Enclosed:
$
______________
Total
Amount
Due:
$
______________
Payment
Summary
Company
Name
__________________________________________________________
Name
of
Cardholder
_____________________________________________________
Visa
Master
Card
AMEX
Discover
Credit
Card
#
_______________________________________________________________
Exp.
Date:
____
____
/
____
____
CVV
Code
(number
on
back
of
card)
__________________________________
Signature
___________________________________________________________________
Check
Enclosed
Please
make
check
payable
to:
Society
for
Scholarly
Publishing
Mail
or
email
completed
form
and
payment
to:
Society
for
Scholarly
Publishing
1120
Route
73,
Suite
200
Mount
Laurel,
NJ
08054
Email:
partnerships@sspnet.org
Important
Deadlines:
Early-Bird
Deadline
.................................................................
January
11
Final
Payments
....................................................................
February
27
Website
and
Onsite
Program
Listings*
....................................
April
2
Ad
Deadline
.....................................................................................
April
2
*Company
logo/profile
for
sponsors,
company
listing/profile
for
exhibitors
Mail
or
email
completed
form
and
payment
to:
SSP,
1120
Route
73,
Suite
200,
Mount
Laurel,
NJ
08054
Email:
partnerships@sspnet.org
Sponsorship
Opportunities
